SASS Premier
Match Management & Scoring
System
Table
of Contents
Registering SASS Premier Cowboy Action Match
Management System
Setting up Regional or State Match:
Special note
about the reports that merge data into MS Word.
Event
Registration and Gun Cart Rentals:
Scoring a
Stage DQ or Match DQ;
Printing
Confirmation letters:
Printing
Banquet/Dinner tickets
Printing Match Directors Guides:
Printing SASS Shooters Hand Book:
Printing ROI and ROII course material:
Printing SASS Premier Scoring & Match
Management System Manual
Enter scores
into the side match
Individual
Confirmation letters
Copyright © 2002 by
Tom Remily
All rights
reserved. Printed in
the
The SASS Premier Cowboy Action Shooting Match Management & Scoring System is designed to score up to 16 stages. Scoring is done by rank points, Total Time, Category Rank point and final match by Total Time.
The program is written in MS Access 2002 VBA. It is split so the applications are separate from the actual databases. This allows the program to be updated without affecting the data already entered.
The SASS Premier Cowboy Action Match Management & Scoring System can be used to track all aspects of your annual match registration information. There are reports for registration, banquet tickets, posse assignments, Shooters badges, and stage score sheets, as well as others listed under the Reports menu.
The Scoring section of the program can track misses, procedurals and bonuses in addition to time.
If your club has annual dues you can also produce these on the anniversary of the shooter join date.
.
· Pentium III or above
· 128Meg RAM (the more the better)
· Windows 98 or above
·
CD drive and Hard disk
· The program fits best when screen resolution is set to 1024X768.
· If you have MS Word you can print the standard registration letters and match certificates or design your own. It is not required.
· All mailing labels use standard Avery 8160 or 5160 labels.
Insert the CD into your CD drive (usually drive D). The installation program should start automatically but if it doesn’t, go to the start, select run and type “d:\setup” in the open box replace the D with the drive letter of your CD drive, press enter.
The system will create a
directory called SASS Premier in the Program files directory and the Scoring
program will be installed into it. During the installation process follow the
installation prompts, the system will reboot once or twice (depending on your
operating system) during the installation, after rebooting the install program
will continue. During the installation
process when you are prompted, always
accept the install default options.
If during installation if you get any messages about a .dll file being in use select “ignore”.
You will get another message about the ignore. Select yes to that message.
If you get a Version conflict be sure to select “No to All”.
Included with the SASS Premier Scoring
System is a program that will convert regular reports into the Adobe Acrobat
reader format (PDF). This program is
included on the SASS Premier Scoring system disk and will install after the
regular installation of the scoring program.
If it doesn’t install for some reason the program is located in the
C:\program files\SASS Premier directory and is called Primosetup.exe, to
install it select the start then run, select the browse button and go to the
C:\program files\SASS Premier directory and select the Primosetup
program. The program installs a printer
driver called PrimoPDF. To create the PDF from a report just select
the PrimoPDF printer from the windows print window
and follow the instructions. Clubs use
the PDF format to send out the results from their matches.
Registering SASS Premier Cowboy Action Match Management System:
SASS Premier Cowboy Action Match
Management System comes with a 45 day grace period before you will need to
register your software. You will be
notified 15 days prior to the expiration date.
To register your software you must receive a subscription key, this key
can be received via e-mail. To get the subscription
key you will need to have purchased the software. Fill out the Order form that came with your
software and send it along with an activation code to the address on the form
or you can e-mail it to
If you have already purchased the program and
just need a Subscription key, get the activation code in the same manner and send
it to
After you receive your key follow the same instructions you did for getting the activation code and enter the key into the Subscription key area then select Apply, and then close.
All MS Word documents used in the
SASS Premier Scoring and Match Management system are located in the c:\program
files\sass premier directory. You can
modify any of these documents to meet your clubs specific needs. Most of the documents have the read-only
attribute set, this protects them from being
overwritten during the merge process. If
you wish to make changes to these templates you must remove the read-only
attribute before you will be able to change and save them. To remove the attribute you can use your
windows explorer and find the document you wish to change, highlight the
document and right click on it, a window will appear, move to the properties
selection and click, at the bottom of the properties window you will see the
read-only attribute just uncheck the box and click the apply then the OK. I would suggest that after you have made your
changes that you reset the read-only attribute so it will protect you new
document.
Scoring Program Main Menu
To start the Scoring program click the Start menu, then programs and look for SASS Premier, then select the SASS Premier.
SASS Premier Match Management & Scoring System comes with category, match fees and some titles already set up. You may wish to check these out and make any changes you wish. Click on the Shooting Category, Match Fees, or Titles and check out the system defaults make any changes necessary. This may only have to be done once depending on how often you add new categories. During your annual matches you may want to setup your side matches and other annual match information. You can select the different procedures by selecting them from the main Scoring menu or from the top menu bar under Edit. Most standard Windows short cut keys are incorporated into the SASS Premier scoring system. Example: When you see a character underlined on the menu you can use the keyboard shortcut Alt and the underlined letter to start that option. Also under the Edit menu on the top menu you have the Undo (Ctrl Z) option anytime during an operation you can use the Ctrl Z to undo a previous action.
When you scroll to the bottom of the screen there is a
blank enter line. Enter in a code
and the description.
Click on the “Enter/Edit Shooting Categories” from the main menu. Move to the bottom of the list and enter a Category code, tab to description and type in the new category description. If you have a special category that you don’t want to show up in your match final reports check the box next to the category. This will eliminate that category from the match final report. It will however show up on all other reports. This feature can be used if you want to let shooters shoot with the posse that are not part of SASS or not Cowboy Action shooters. There is a stage statistics report located under the Special reports in the report menu, this report breaks down the stages by average time misses and procedurals, the report will list each category separately with an overall total at the end of the report. The eliminate category can be used to eliminate a category from the stats report, just check those categories you don’t want in the stats and run the stats report.
Note: Be sure to uncheck then when you are finished playing with the stats.
Note: When entering a new category the category code must be unique
Adding New Shooter Title:
You can setup titles for you shooters, TG, VIP etc. These titles will show up on different reports. To add a new title scroll to bottom and
select a unique code then enter the description.
Click on the “Enter/Edit Titles” from the main menu. Click on the “Move to the bottom of the list and enter a Title code tab to description and enter the new title description.
Note: When entering a new title the title code must be unique.
Adding Event Information:
To enter a new event scroll to the bottom of the enter
screen and enter the description, amount and date if needed. 
During annual matches if
you offer different events you can enter the Event titles and price into the
system. From the Enter/Edit Events from
the Main Menu. You can enter a
Description, price and the date of the Event. Later after you have finished
registering shooters you can enter the events your shooters have signed up
for. These events will print on an
Extras report that prints when you print confirmation letters. You can also print an Event report that will
show this information. When setting up
your RV spaces amount the letters RV must appear in the description, same holds
true with the banquet or dinner those words must appear in the description
Setting up Regional or State Match:
From the top menu bar select the “Edit” then select the “Setup Regional stages”
For those
that put on Regional or State match you will need to set up the state(s) that
are in your region. This will then allow
you to print a report of the regional/state winners. Under the Edit selection on the top menu bar
select the “Setup Regional / States”, this will bring up a state table,
Just select the state or states that are in your region
by checking the box next to the state.
All
you need to do is select the state by clicking on the Regional selection next
to the state. The system will place a
check mark in the box. When finished
select exit.
Match fees are those fees you charge for shooting your
match. You can setup as many fees as
you wish. Just scroll to the bottom
of the screen and enter the description and amount.
You setup your match
fees by selecting “Enter/Edit Match Fees” from the main menu. Enter the description you wish to use and the
amount you want to charge. You should
leave the Cancellation fee as is and only change the amount you charge. When you cancel an individual from a match
the system will prompt if you wish to charge a cancellation fee. This is the fee that will be charged if you
select yes.
Select “Setup New Match”
Click the “Setup New Match” button on the main menu. The first prompt will be to clear the previous match information, select “Yes”, your next prompt will be “Do you wish to move scores to history” the system will keep a match history choose “Yes” to move the current scores into the history file. You will again be prompted to verify that you actually do want to clear all previous match information. If you are sure select “Yes”.
Enter the number of stages you are shooting. Enter date of shoot. Check how you want to score the match. Determine the way you want to sort the stage score cards
if you are assigning posses and printing stage score sheets.
Enter the number of stages tab to the Shoot date field, enter the match date mmddyyyy. You can tab to the Club name and enter your cowboy group name, address, city state and zip, if your club charges dues you can enter the yearly fees into the Club Dues section. The club name will appear on all reports and screens. There is also an area for your annual match name. The Miss time (5 seconds) and Procedurals (10 seconds) are standard but you can change them if yours are different. Click the box next to the way you wish to score your match. Some clubs rent gun carts during their annual matches. If you have gun carts to rent you can enter the number of carts and the rental price.
If you are going to print stage score sheets you can determine the order they will print by checking the check box next to the “Sort Stages by Shooter Number”. The system will sort stage score sheets two ways, by shooter number if this box is checked or by Alias if left blank.
If any stages have a bonus you can enter the bonus
amount in the box next to the stage. There is a 5 second bonus in stage
3. If a stage is to be eliminated from the match you can
place a check in the Skip box for that stage and the system will place 0 in
all times and that stage will not be tallied in the match.
Those stages that have bonuses place the time of the bonus in the appropriate stage box. When scoring you will find a bonus area for the stages that you have setup with a bonus time, the score keeper can just enter a one in the box and the bonus time will be placed in the bonus area. The bonus time you enter in the setup will be multiplied by the number you enter in the bonus area. If you have different times for bonuses then you could enter a 1 in the setup and if the bonus was 4 you could enter a 4 in the bonus of the scoring or if it was 6 you could enter a 6. This gives the bonus area a much wider range of scores. When score keepers are entering scores only the stage that has the bonus will be displayed on the screen.
If a stage is to be eliminated from the match you can place a check in the Skip box for that stage and the system will place a 0 in all times for that stage and the stage will not be tallied in the match.
Why would you want to eliminate a stage? Answer: You may need to eliminate a stage if weather on the last day of shooting is so bad that you are not able to finish shooting and you will eliminate those stages that some shooters were unable to complete.
When you first setup your system you can enter a low and
high score range. 
You can also set up a low and high range for scores. When entering shooters score if the score doesn’t fall within this range you will get a warning message prompting you to check the score. This will eliminate entering an overly high or low score and not catching it.
When printing stage posse sheets there are many options that will allow you to print odd and even posse on different color paper, you can print posse 100 and up separately from your regular posse. These options are used for large matches that require two weekends to complete the match, EOT is a good example. The program doesn’t show these options as a default you will only have one option and that is to re-print an individual posse. If you wish to have the options of print posse score sheets you must place “YES” in the Special stage score prints area of the Match Setup.
Special Stage Score Print
Note: It is a good idea to wait until just before starting a new match to clear the previous match information. This will allow you to go back and reprint scores or get other information between matches. When clearing for a new match your shooters master file is not cleared, all shooters are still in your system.
Match information is saved in a history file when you clear the current match scores.
Special note
about the reports that merge data into MS Word.
The reports that merge data to MS Word extract data to a special file located in the C:\program files\cowboyextracts the program will then start MS Word and bring the merge template on the screen. That’s as far as the program will go, you will have to do the rest of the merge manually. What this means is you will have to go to the Word menu bar and select Tools, then select the Letter and Mailing (this may be different with the different versions of Word) you can then continue with the merge. The templates have been setup to know where the file is located and will merge the data into the template. You can them print the reports. If you’re not sure how to do the mail merge please check the MS Word help.
When you finish printing your special merge report and exiting, MS Word will prompt to save the document DO NOT SAVE the document.
The system comes with a Shooters Information Sheet that can be
printed. This sheet contains all the
information for the shooter to fill out.
Select the Reports Menu and then Special reports, Select Shooters
Information Sheet, you can use standard windows print commands to select your
printer and the number of copies you wish to print. Have your new shooters fill out one of these
it will be easier to enter the information into the program. There is also a
“Shooters info and release form” that is in the Special reports section of the
Reports menu
Click the “Enter New Shooter” button from the Main menu.
Select “Enter New Shooter”
New Shooters Entry Screen.
New Shooter Screen
Enter the shooters SASS# tab to Alias, continue entering information
about the shooter. When finished you can
exit or select “Add new shooter” from this screen. You can leave the Match information blank
until you are ready to start registering shooters for a match. If the shooter
doesn’t have a SASS# leave it blank and finish
entering all shooters information. When you
leave this screen you will be prompted “No SASS number entered. Let system assign number? Yes No Cancel” If you select “Yes” the system
will assign a SASS number starting with 800000. If you select “No”, you will
have to enter a SASS number. To Exit
without saving current shooters information click the “Cancel”. The SASS number is the main key to the
shooter. You can search by Alias and
find the shooter but the main key is the SASS number. If the shooter doesn’t have an Alias you will
still need to enter something, you can enter the shooters first name. The system requires both SASS # and an Alias.
It is important that you enter the shooters sex (M or F) and the shooters state code. If you don’t have the state code there is one in the state setup for a NoState code, the state code is used for regional and state matches where you will need to print reports for your state or regional winners. When you select to print the Top Cowboy and Cowgirl shooters if the system doesn’t have the sex filled in they will not show up on the report.
If you decide to register a shooter at this time just click on the Current Match check box, enter the Category and select the match fee. You can enter a Payment type if you wish. Besides a shooter number the system also assign a comment number starting at 4000, this number will be placed in the front of the comments section, if you have entered anything into the comments the number will be placed in front of your comments. This number is used to group shooters that register at the same time, it will be helpful for large matches when you start assigning posses. Here’s how to use this number; say you have a family that registers, you register the first shooter of the group, and you can add who they want to posse with in the comments section. When you register the second shooter of the group place a check in the check box labeled Group with previous shooter. The system will place the same number in the comments section as the previous shooter. When you get ready to assign posse the posse assignment screen has an option to sort by comments which will sort all those with the same number together making it easy to assign them to the same posse.
When you need to edit shooters information you select “Edit Shooter
Master File”. You select the shooter
either by SASS # or by their Alias, when the information is on the screen you
can change any of the information. If
you are going to change the SASS# or Alias change it in the “Cowboy/Cowgirl
section not the Selection section.
The system has a section for club billing, billing is done on the
anniversary of the shooter joining the club.
You can enter a Date Joined the system will enter a Dues Due date as
soon as you tab into that field that is one year from the date joined. When entering shooters that have a joined
date from a previous year you should change the Dues Due date
to the year that the next dues are due.
At some point you will need to remove a shooter from the program. This can be done by selecting the “Edit
Shooter Master File” from the Main menu.
Enter the Shooters SASS number or tab to the Alias and enter shooters
Alias, when shooters information is on the screen select “Remove shooter from
system”. You will be prompted to verify
that you do want to remove this shooter.
Select “Yes” if you are sure. All
shooters information plus all shooters history will be removed from the
system. Don’t use this to remove a
shooter from a match there is another way to do that.
Edit Shooter Master File
Enter Shooters SASS# If the shooter has an e-mail address you can double
click it and your e-mail processor will start, you can just enter your
subject and message. All information regarding the shooter is displayed. If you are using the club billing section
of the program you will notice the dues due and dues paid areas will be
filled in. Learn more about club
billing later.
Editing a shooter.
Prompt to verify removing of shooter.
Select to Register Shooter for Match.
Registration Screen
When you setup a new match the system will clear all scoring information from the previous match. You will need to register the shooters for your current match. All shooters information is in the shooters database, you will only need to select the current match button to register the shooter.
Click the “Register Shooter” button on the main menu; this brings up the registration screen.
Enter the Shooters SASS# or Tab and enter Alias.
Enter the cowboy/cowgirl SASS number, press either the tab or enter key. If the shooter is in your database the shooter information will display on the screen. If the SASS number is not on file an error message will display “SASS number not on file”, press OK. You should try looking up the shooter by their Alias first before just adding the shooter, tab over to the Alias field and type in the shooters Alias. If shooter is not there you will then have to enter them as new. Click the “Add New Shooter” button; enter all shooter information plus the register information. See Entering New Shooter.
Shooters information area
When shooter displays on the screen check with the shooter to see if the information you have is correct. If you need to change information click on the field you wish to change and make the appropriate change. If you need to change the SASS# or Alias do that in the “Cowboy/Cowgirl information” section of the screen, don’t try and change it in the “Select information” section.
Match Fees selection. Click the Current Match Check the Category 
Click the “Current match” this will place a check mark in the Current match box. Tab over to the Category, the category that the shooter usually shoots will be displayed, if no category use the down arrow and select this shooters category. You can also type the first character and the drop down window will display the category. Example if you wish to select Frontiersman you could type “F” this will bring up Frontiersman, you can then just press enter. If you want Frontier Cartridge type “F” this brings up Frontiersman you can click the down arrow and find Frontier Cartridge and select it. If you wish you can print a shooters score card by selecting the “Print score card”. Your score card will have the number of stages you are shooting. You can cut the cards into sections of just leave it. I find that cutting them into groups allows you to pickup cards as they are completed and get scores entered ahead of time so when the last cards come in you only have a few shooters to score.
Besides a shooter number the system also assign a comment number starting at 4000, this number will be placed in the front of the comments section, if you have entered anything into the comments the number will be placed in front of your comments. This number is used to group shooters that register at the same time, it will helpful for large matches when you start assigning posses. Here’s how to use this number; say you have a family that registers, you register the first shooter of the group, and you can add who they want to posse with in the comments section. When you register the second shooter of the group place a check in the check box labeled Group with previous shooter. The system will place the same number in the comments section as the previous shooter. When you get ready to assign posse the posse assignment screen has an option to sort by comments which will sort all those with the same number together making it easy to assign them to the same posse.
Note: If you change the category that comes up, the new category will show up the next time you register this shooter.
Continue registering shooters. You can see how many shooters are registered in the “display number of shooters”. After all shooters are registered you can wait until score sheets start coming in to start entering the match scores
Display number of shooters. This gives your Match Director an idea of
the number of posses to setup.
You can enter your Posse leaders and the Posse they are going to run. Click the “Title” drop down box and select the Posse Leader, then tab over to the Posse and enter their posse number. You can also have the system assign posse numbers to the shooters. See section Assign Posse later.
Select the Match Fees drop down box and select the fee you are charging. This is not a mandatory field so it’s not necessary when registering a shooter. You may find it helpful as you will be able to print a Match Registration report that will show how much was taken in for the match. It’s a good checks and balance report. The match fees are another area where you can enter the description and fees you wish to use. This is done from the main menu under “Edit/Enter Match Fees”.
After you have registered all shooters you can run a Match registration report. If a shooter has a free pass or doesn’t have to pay for the shoot you still have to register the shooter. You can select the match fee and put a 0.0 in the dollar amount or a better way is to setup a match entry fee with a 0.0 amount and a description. On the registration report any shooter that has a zero amount will be flagged with ***** in the right hand column of the report. You can enter information in the Payment type field. This field can be used for check # or other information, for regional or state matches this could be a credit card number if the shooter uses that to pay registration.
When you are finished registering a shooter you have the
option to print a score card. If you
have your printer close at hand the system will print out a shooters score
card.
Only shooters that have been registered and have the
current match checked will show up in the scoring section of the program.
You
are bound to have cancellations from your match. There are a couple of ways to cancel a
shooter.
1.
Bring up the register shooter screen, enter the SASS#
or Alias of the shooter that wishes to cancel and uncheck the current match
box.
When you uncheck the current match box you get a prompt
warning you that this will remove the shooter from the current match. If that is what you want just press
OK. That’s it all information
relating to the shooter is remove from the current match.
This method cancels the shooter
from the current match but will leave to audit trail, if you need an audit
trail you should use method 2.
2.
The second way is to use the cancellation button on the
registration screen. If you wish to have
a cancellation fee associated with the cancellation you must be sure to set one
up in the Match fee table, when setting up your cancellation fee the word
cancellation must appear in the description somewhere.
Again
you bring up the register shooter screen and enter the SASS# or Alias of the
shooter at the bottom of the screen click the “Cancellation” button, you will
again get a prompt that this will remove the shooter from the current match. If correct select “Yes”.
Prompt to charge a cancellation fee. 
If you have not setup a
cancellation fee in the Match fee section of the program you will get a prompt
that you need to setup the cancellation fee.
Once you have selected “Yes” the
shooter is removed from the current match and all information pertaining to the
current match is also removed (any extras that shooter may have signed up for).
You can print a cancellation report
that will show those shooters cancelled and the amount of money that is to be
returned. In the Reports menu select the
“Special Reports” dropdown list and select the “Cancellation report”, you will
be prompted for a beginning date and then a ending
date.
Prompt for beginning date, you will another prompt for
an ending date format for date is MM/DD/YYYY be sure to enter the /
Your cancellation report will display on the screen.
The report shows Alias and the shooters real name and address also the Refundable about and the cancellation fee and total that is to be refunded. Because you have the option of entering a beginning and ending date you can run this report once a week or once a month or just once to show the refunds.
Conventioneers are individuals that want to be part of the
goings on, dress up in western cloths wear their guns. These cowboys/cowgirls don’t shoot in the
main matches but want to fit in with the group.
In order for an individual to be allowed to participate, (wear guns
etc.) they have to be part of the overall match (except for shooting). They will sign a release form and everything
that a regular match participant does.
These conventioneers are usually charged a fee, standard charge is
somewhere around $35.00. You can track
this information in the Events area of the Scoring Program. In order to track
Conventioneers do the following.
Setup in the Title section of the program a Title called “Conventioneer”. Then
setup in the Events Master an Event called “Conventioneer” and put in the fee
you wish to charge. When you get a
conventioneer you sign Him/Her up in the Register Shooter area of the program. When you select Register shooter enter the
Cowboy/Cowgirls SASS# and select “Conventioneer” in the title section. Don’t
check the “Current Match” area or put any other information in the
match section of the screen. Then select
“Enter Shooters Extras” section and enter that Cowboy/Cowgirl in the events as
a Conventioneer. The Events report will
list these individuals and the amount of money you have collected.
Event Registration and Gun Cart Rentals:
During your annual matches and any other matches that you have Special Events or you are renting gun carts you can track this information. Select “Enter shooters extras” from the Registration screen.
Select “Enter Shooters Extras”.
Example of Events master setup screen.
Before you can enter the detail event
information for a shooter you will need to have setup your events. Select “Enter/Edit Events” from the main
menu, the program comes with some sample events already setup. Some examples of
events are Banquets, RO Training classes etc.
You can set up any type of event you wish to track.
Events drop down window 
Select the Enter Shooters Extras brings up the Extras screen and allows you to select from the drop down window the extra the shooter has selected. Tab to the next field and enter the unit number usually a 1, the system will display the amount for that event.
The shooters registration screen will tally up the monies from the match fees and any extras you have added and display them in the Total W/Extras box. This will help you balance your money received from the shooter.
Entering the number of units the system displays the
amount and a running total.
All Event information entered for a shooter will show up on the shooters extras report. This report usually goes out with the Confirmation letter. You can also print an Event report from the Reports Menu.
You can also enter Event information from the Top Menu bar under Edit. Select “Enter Shooters Extras” this will give you the same screen you get when you select “Enter Shooters Extras” from the Match Registration screen.
After selecting Event and Cart rental you will be able to enter either the Events or the Cart rentals
Selecting the Shooters Extras from the
top menu bar.
Enter Events
Shooters extras screen.
This is the same screen you get when selecting the “Enter Shooters
Extras” from the registration screen.
Only difference here is you have to enter the SASS# of the shooter
you wish to enter extras for.
Note Other Uses for
Events:
You can set up Events such as Banquets, R.O. class training, Camping Fees, RV
rental spaces or special mounted events.
The report printed will divide the Events up in sections and will give
Shooters Alias, Event and amounts. You may find other ways to use the Events
section. When printing confirmation letters the events will print on an
individual basis. This way when you send
out your confirmation letter you can let the shooter know which special events
they may have signed up for.
If you select the Cart Rental check box the number of carts box and total amount will display. You will also see the number of carts you have left to rent. You can print an Events report any time. If you run out of carts and wish to add more you can go back to the Set up new match selection (Caution: Be sure you don’t clear the previous match information or all your registered shooters will be cleared.) and enter more carts in the Gun carts to rent field.
When all shooters are registered you can run the posse assignment. Click the “Assign Posse” button on the main menu.
Select to let computer assign posses.
For small matches it is sometimes easier to just assign the posse from a posse signup sheet. But for large matches such as Regional and State matches you may want to use some of the other features of the SASS Premier Scoring system to help you.
You can enter the posse assignments manually or choose to let the computer assign them for you, any shooters that you entered with a posse number during registration will display. To allow the computer to assign posses select the “Let computer assign posse” button. The system will inform you of the number of shooters that are registered and prompt you to enter the number of posses you want. The program will randomly assign posse numbers to the shooters.
For those shooters who have a shoot thru, give these shooters posse # 99 the system will place them on a separate sheet.
You can assign those shooters that will be shooting a pre match posse numbers 101 and above. The pre match is usually shot the week end before the main match, shooters that shoot these matches are usually the ROs and those shooters that will be helping with the main match. They are still part of the main match and will be scored with the main match but only shoot the match prior to the main match. When printing the stage sheets you have the option to print posse 101 and above separately. Note: you will need to have the “Yes” in the Special stage card print of the Match Setup section.
After the program has assigned numbers you can preview the posse report. Click on the “Preview Posse report” button move the preview posse report to the side (click on the top blue line and drag to the side) and check how the system assigned posse numbers. If when registering shooters you entered information in the comments field (usually used to keep track of who wants to shoot with whom).this information displays on the Posse assignment screen. Notice that the system has placed a sequence number in front of your comments. If you used the Group W/previous check box when registering a shooter those number will be the same. There is a View button at the bottom of the screen that will allow you to sort the assignment screen by either Alias or Comments. Select the view by comments button will place all your groups together making for easy assign groups to the same posse. The column headings that show up as sunken are also sort buttons, click on these and the posse assignment sheet will sort accordingly. Also if you need to look at more information regarding a shooter just double click the shooters name and a shooter information screen will display. You can make some changes at this point.
You will have to go through and probably rearrange some of the shooters, putting those together that have to share guns or want to shoot with their pards, after rearranging some of the posse you can click “Refresh assignments” the posse assignment and report will redisplay again. When you are satisfied with the assignments you can preview the shooting order that stage score sheets will print. The system will print stage score sheets in two sequences Alias (default) or Shooter Number, if you want to sort by shooter number be sure you have check the check box in the Match setup section. See section on Setting Up New Match.
If you are having the system sort by shooter number you can change the shooters number on the posse assignment screen to put the shooter in a different order. If you are using the shooters number for some other reason be sure not to duplicate the number, if you don’t use the shooters number you can arrange the shooters number any way you want.
Preview the posse assignment report,
you can move the screens around to you can see both.
Posse Assignment screen with Posse Report
When finished entering a shooters score you can print a
proof list for verification. Notice that stage 3 shows the bonus entry box and bonus
area. This is because you put a bonus amount when you setup your match.
Screen for entering scores.
Click the “Enter Scores by shooter” from the main menu. Enter the shooters SASS number or select the shooter from the list, only those shooters that have been registered will show up. After you have entered all the shooters stages the shooter will be gone from the Unscored list. If a shooter is not registered you will have to register that shooter and then enter the score.
Enter the shooters time,
misses’, procedurals, and the bonus if needed, you only need to enter a 1 in
the bonus box the system will multiple that times the bonus you entered in the
bonus section of the setup new match. When
entering the time you can enter without any decimal and the system will place
the decimal for you. You can use the
decimal if you wish but it’s not necessary.
Ex: 34.56 and be entered as 3456,
56.00 can be entered as 56. However if you want to enter a score of 131.00
you need to enter it as 13100, in fact anything over 100 seconds that ends in a
zero you will have to enter the full amount.
Example: 123.10 will need to be entered as 12310. You don’t have to enter the misses’ procedurals
or bonuses; you can just enter the time.
If you enter the misses’ procedurals or bonus the computer will compute
the score. If you are only going to enter the total time
you can enter it into the raw time field and us the “Down Arrow” to move to the
next raw time field. The “Up and Down Arrow” will skip the misses, procedurals
and bonus check box fields. The Left and
Right arrow along with the tab and enter keys will still move into the misses, procedurals
and bonus fields.
NOTE: When entering misses’, procedurals or checking the bonus box if you make a mistake and go back to clear say a miss make sure you enter a zero into the field. If you leave the field blank you will get an error message that you must enter a zero in the field. A blank is not a valid entry when doing the math.
Some times you have special scoring needs for a given stage. Example: If you drop the money bag while moving to the next shooting position you get a 5 sec penalty. Because procedurals are setup for a 10 sec time, how would you score this? Answer: enter a 1 in the bonus box and then select the bonus time area and enter a -5 into the system will add that time to the shooters score.
Enter the score for
stage one and either press the enter key, or the tab key to the next
stage. When finished with one shooter
select the “New Score” button and
enter the next shooter. After all shooters have been entered,
click the “Update Scores” button. If you
go back and make changes to the scores you will need to click the “Update Scores”
again.
If you enter the scores as the stages are completed you would enter the first stage, when the next stage comes in you would enter the SASS number and the shooters score would come up. You can then enter the next stage and continue.
Scores can be entered by Stage and Posse. When you assign posse either automatically or manually you can print stage posse sheets. There will be a score sheet printer for each posse and every stage.
When the sheets come in from stages click the “Score by Posse” from the main menu.
You are prompted to enter the stage you wish to score. Select “Scoring by Posse”
Enter Stage to score screen
Enter the Stage to be scored and press OK or enter, then enter the Posse # press OK or enter.
Then enter the posse you want to score.
Enter Posse to score screen
The posse scoring sheet will display, the scoring sheet on the screen will look like the sheet you printer earlier. Shooters will be in the same order. Enter time, misses, procedurals and any bonuses.
After entering scores for stage and posse select to
print the proof list, you can then give this to a person to check your
entries. Notice that there is no bonus section showing on the
screen. This is because stage 1
doesn’t have a bonus for that stage.
Posse scoring screen
There is no need to enter the decimal the system will place it for you. Enter 34.56 as 3456, 56.00 can be entered as 56 you can also enter the decimal if you want. However if you want to enter a score of 131.00 you need to enter it as 13100, in fact anything over 100 seconds that end in a zero you will have to enter the full amount. Example: 123.10 will need to be entered as 12310.. When there is a bonus on the stage all you need to do is enter a 1 in the bonus box and the system will place the bonus time you entered in the setting up of the match. There are some cases where you can get a 2 second penalty you can’t put that into the Procedurals portion of the score as it would compute by penalty time. The best way to handle this is to enter it into the bonus column as a minus -2, this will then add that amount back into the final score. If you have more than one bonus on a stage just add the bonuses together.
When finished with one stage click the “Next
stage button”. Enter the “Staged to be
scored” press Ok and enter the Posse # press Ok. When
finished with all posse and stages click the “Update Scores”
Scoring a Stage DQ or Match DQ;
On a stage DQ enter 999.00 and for a DNF enter the time as a 999.90. If a shooter has a Match DQ enter the time as 999.99 in all remaining stages.
Exit existing score
If you have entered a score and need to edit shooters score click the “Enter Match Score” button. Again you can enter the SASS number of the shooter and the shooters score will be displayed on the screen. All you need to do is select the field you wish to edit and change that score. When finished click the “Update Scores” button and then the Exit button.
Reports Menu
The system will print your stage score sheets. The logo that appears on the score sheet is the standard SASS logo, you can have your own logo appear on these sheets by placing your logo in the C:\program files\SASS Premier directory and giving it the name SSheetlogo.jpg make sure your logo is in the jpg format. The score sheets are in shooters alias order by default or by shooter number if you have checked the check box in the Match setup screen. Mention to your posse leaders that the order of the score sheets should not be changed. It doesn’t matter the order that the shooters shoot but don’t change the order on the sheet. The system will leave a couple of blank lines at the bottom of each sheet for you to write in a shooter if need be.
You have the option of printing odd and even posses on different color paper. The system will prompt you if you wish to print different color paper for posses. If you select “Yes” you will be prompted to mount paper for odd number posses, when they are finished you will be prompted to mount paper for even number posses. You also have the option of printing posse 100 and above separately, use these posse numbers for pre match shooters, they still are part of the main match only being shot at an earlier time. This is used for your ROs’ and helpers that usually shot the match the weekend before the main match. Posse 99 is used for shoot-thru, these stage sheets will print after all the odd and even posses have been printed. There is a prompt to change paper for Posse 99.
When you are finished printing score sheets you can place them in a binder and give them to your posse leaders. When entering your scores after shoot is complete the posse scoring screen will be displayed in the same order as the printed score sheets.
When finished with entering all the stages and updating the scores you can print the stage results. Click the “Reports” button you can then select Match final or other reports. If you want you can print ribbon labels or certificates. The ribbon labels are standard Avery labels # 5167. There are five (5) standard certificates that come with the program (these will only work if you have MS Word installed on your system), see samples at back of manual.
When you click the “Ribbon Labels or Certificate” button follow the prompts, click “Yes” to print labels or “No” to select certificates. If selecting certificates you will be prompted to enter the certificate number you wish to print. The system comes with a set of certificates located in the C:\program files\SASS Premier directory with names Certificate1, Certificate2 etc. The next prompt will be to enter the depth of places you wish to print. The program will extract the information into a Word merge file. After the extract Word will start and the ribbon or certificate template will display. Select Mail merge from the Tools drop down menu then select Merge the data with the document. Your ribbon labels or certificate will display, all you need to do is print them. If you decide to use another style of labels you can set up your own template just be sure you save it under the name “ribbonlabels”. You can also set up your own certificates and merge the data into them. Name your certificates as follows: certificate1, certificate2 or certificate3.
Note: If you have something else to print, e-mail me and I’ll see if I can incorporate that into your system. You can also setup your own certificate just be sure to name them as follows certificate1 the number can be any number you wish. There is no space between certificate and the number. When you select to print certificates the system will prompt you for the certificate number, just enter the number of the certificate.
Printing Confirmation letters:
The SASS Premier Match Management & Scoring System will print confirmation letters if you wish. There are sample letters in the C:\program files\SASS Premier directory that can be modified to meet your clubs specific format. When you select to print confirmation letters you will be prompted to enter the letter number, 1 or 2.
The information extracted for letters contain the SASS Number, Posse, and Alias, Shooting Category, Name, Shooter number and Number of dinner tickets purchased. You could set up multiple letters all you would have to do is change the number at the end of the name. Don’t leave any spaces between letter and the number. Ex Confirmation letter1.doc or Confirmation letter2.doc. When you select Confirmation Letters from the reports menu, only those shooters who haven’t had a letter sent will be extracted. You will also get an extras report for each shooter, this report will only be for those shooters that have selected extras. In order for the system to be able to print the number of dinner tickets purchased you will need to enter that into the Shooters extras area.
When you select to print “Confirmation letters” you will have the option to print all or select an individual. If you follow the prompt and select “No” to print individual letters you will be prompted to enter the shooters SASS#. You will also be prompted to “Select e-mail only? No will select those without e-mail, cancel will select both. When confirmation letters are printed you are prompted “Confirmation successful? Yes will mark as printed, No will not mark” this gives you the chance to not mark these shooters as having the confirmation letters sent, in case you have a printer jam or just want to see how your letter looks. You can also print a confirmation letter report. This report shows all those shooters that you did the confirmation letter.
There are also packet labels you can print; these have the same information that is on the confirmation letters. You can attach these to the shooters packet. When printing packet labels all registered shooters will be printed.
The labels you can use are standard 1 1/3 X 4” labels or use Avery 8162 or 5162 labels.